Managing accounts payable (AP) can feel like juggling flaming torches — invoices coming in from every direction, approvals needing sign-off, payments that must be scheduled, and constant reconciliation. But what if you could tame that chaos and turn your AP process into a well-oiled, efficient machine? At Data V Tech, we help you do exactly that by automating your payments with Epicor — making accounts payable simple, smart, and scalable.
Why Automate Accounts Payable with Epicor?
As an official Epicor partner, Data V Tech specializes in helping organizations leverage Epicor ERP (notably Kinetic) and ECM (DocStar) to supercharge their financial operations. Our deep expertise in Epicor modules — including financial management — means we understand how to build AP automation in a way that’s native to your system.
Here’s how automating accounts payable with Epicor (via Data V Tech) can transform the way you pay:
Key Features of AP Automation with Epicor + Data V Tech
1. Intelligent Invoice Capture
Using AI-powered data capture, invoices are scanned and key invoice data (supplier, date, amounts, line items) are extracted automatically. No more manual typing or risk of typos.
2. Seamless Integration with Epicor ERP
Captured invoice data flows directly into Epicor — bills, coding, GL accounts, and more. This eliminates duplicate data entry, paper piles, and the risk of inconsistent records.
3. Automated Invoice Matching
Invoices are automatically matched against purchase orders, receipts, or contracts. Mismatches trigger validation rules so you catch problems before payments go out.
4. Configurable Approval Workflows
AP automation comes with fully flexible workflows. You can define who signs off on which invoices, enforce multi-level approvals, and keep a full audit trail of decisions.
5. Smart Payment Scheduling
Rather than manually triggering payments, the system can schedule them based on due dates, cash-flow policies, and vendor terms — ensuring timely payments without overextending cash.
6. Real-Time Visibility & Dashboards
Central dashboards give AP teams and finance leaders a clear, real-time view of all outstanding invoices, approved payments, pending approvals, and cash-flow projections.
7. Reporting & Analytics
With real-time reporting, you can analyze vendor spend, payment timelines, cash-flow impact, and process bottlenecks — giving finance teams the insights to manage working capital strategically.
How Data V Tech Makes It Work
- We implement DocStar ECM, Epicor’s enterprise content management solution, to capture invoices digitally, archive them securely, and manage document workflows.
- Our consultants configure the Epicor Kinetic Financial Management module (especially AP) to align with your business rules, validation policies, and approval hierarchy.
- We build and tailor the integration so that invoice capture, matching, and payment scheduling are tightly woven into your existing Epicor ERP environment — minimizing disruption and maximizing ROI.
- Throughout implementation, we provide training, configuration support, and ongoing optimization, so your AP team can shift from data entry to value-added tasks.
The Business Impact: What You Gain
- Reduced labor costs — By eliminating manual data entry and approvals, your AP team can redirect their effort to strategic finance tasks.
- Fewer errors, more accuracy — Intelligent data capture and matching remove human error, reducing costly mismatches or duplicate payments.
- Faster approval cycles — With automated workflows, invoices move quickly from receipt to payment, freeing up cash-flow and improving vendor relationships.
- Scalability — As your business grows, your AP process can scale without ballooning headcount.
- Better control & compliance — Strong validation rules and audit trails help detect fraudulent invoices and enforce internal policy.
- Improved cash-flow visibility — Real-time dashboards and analytics help you understand outgoing payments and forecast cash needs more precisely.
Why Choose Data V Tech for Your Epicor AP Automation
- Deep Epicor Expertise: We are a certified Epicor Alliance Partner with decades of hands-on experience in Kinetic, ECM, MES, and mobile solutions.
- Regional Strength: Based in Vietnam with presence across Asia-Pacific (and clients globally), we know the local business landscape and accounting regulations.
- Proven Track Record: We’ve helped manufacturing clients streamline their AP in demanding environments — enabling faster closes, more accurate payments, and improved financial control.
- Strategic Partnership with Epicor: Our close relationship with Epicor ensures we can deliver leading-edge solutions, including the latest in AP automation.
