If you are running Epicor Kinetic in Vietnam (or planning to), here’s the blunt truth: “global ERP + Excel + hope” is not a compliance strategy.
Vietnamese accounting and tax regulations are specific, prescriptive, and very audit-friendly (for the auditors, not always for you). Epicor’s Country-Specific Functionality (CSF) for Vietnam exists to close that gap — and if you ignore it, your finance team will quietly start building shadow systems the moment go-live slips past closing week.
Let’s break down what CSF Vietnam actually does, what it doesn’t do, and how to use it properly in a real Epicor project.
What Epicor CSF Vietnam Actually Is (and Isn’t)
Epicor CSF is not a separate ERP and not a customization free-for-all.
It is a packaged localization layer that sits on top of Epicor Kinetic Financials, delivering:
- Vietnam-compliant legal reports
- Local accounting logic and validations
- Statutory document formats auditors expect to see
- Country-specific inventory and costing rules
For Vietnam, CSF was developed with local accounting expertise — including implementation input from Epicor Alliance Partners like Data V Tech Solutions, who deal with Vietnamese audits, tax inspections, and finance teams in the real world (not just PowerPoint).
Think of CSF as “compliance scaffolding”: it doesn’t run finance for you, but it stops your ERP from collapsing under local regulatory pressure.
Core Legal Accounting Reports Covered Out-of-the-Box
CSF Vietnam focuses heavily on statutory reporting discipline, because Vietnamese accounting law is explicit about structure, sequencing, and reconciliation.
VAT-Related Invoice Lists
CSF includes localized versions of:
- Sales Invoice List (AR invoices and credit memos, monthly)
- Purchase Invoice List (AP invoices and debit memos)
These reports are mandatory inputs for VAT declaration and tax authority reviews. They follow Vietnamese formatting expectations — not generic ERP summaries.
Vietnam-Compliant General Ledger
This is where CSF quietly earns its keep.
The Vietnam GL report enforces:
- One-to-one debit and credit correspondence
- Currency and exchange rate stored per line
- Line-level audit traceability
This aligns with Vietnamese accounting standards and avoids the classic “why does this journal exist” conversation with auditors.
Period Movement & Statutory-Style Reports
CSF Vietnam also delivers reports commonly requested during tax inspections:
- Customer Period Movement
- Supplier Period Movement
- Inventory Transfer Report
- Inventory Card
- Cash In Bank
- Cash Book (Cash on Hand)
These reports aren’t flashy — but auditors don’t care about dashboards. They care that your ERP speaks their language.
Inventory & Costing: Where Vietnam Is Very Particular
If you are a manufacturer or distributor, this section matters more than sales wants to admit.
Periodic Average Costing
CSF Vietnam adds Periodic Average Costing, calculated as:
(Beginning Inventory + Purchases) ÷ Total Quantity for the Period
This is done through:
- A dedicated costing workbench
- Period-based calculations
- Supporting audit reports
Without CSF, teams often simulate this in Excel — which is impressive, fragile, and guaranteed to break during year-end.
Actual Cost Allocation for Manufacturing
For manufacturers, CSF supports Actual Cost Allocation at period close:
- Collects actual production costs
- Allocates costs to finished goods using predefined bases
- Produces summary, detail, and GL transaction reports
This is essential for Vietnamese manufacturing entities where cost transparency is audited, not optional.
Cash, Vouchers, and Why Paper Still Matters
Despite digital transformation slogans, Vietnamese regulations still care deeply about printed vouchers.
CSF Vietnam provides compliant formats for:
- Cash Receipt Vouchers
- Cash Payment Vouchers
These include:
- Legal numbering
- Multi-currency handling
- Approved layouts expected by auditors
Combined with Cash In Bank and Cash Book reports per account or cash desk, this gives finance teams defensible documentation without manual re-formatting.
The E-Invoicing Reality Check (Read This Carefully)
Here’s the part that causes confusion in almost every Epicor Vietnam project.
What CSF Does
- Structures invoice data correctly inside Epicor
- Supports compliant AR/AP reporting
- Aligns financial postings with Vietnamese rules
What CSF Does NOT Do
- It does not replace government-mandated e-invoicing platforms
- It does not generate XML e-invoices on its own
- It does not submit invoices to the GDT
Vietnam has required nationwide electronic invoicing since July 1, 2022, with updated rules effective June 1, 2025 (under Decree 123 and amendments such as Decree 70/2025).
This means:
- Invoices must be XML-based
- Digitally signed
- Submitted via certified service providers
- Stored for audit in Vietnamese
Practical Implication
Your Epicor project must include:
- Integration with a certified e-invoice provider, or
- A defined process where Epicor feeds compliant invoice data into that platform
CSF makes this integration feasible — but it doesn’t magically remove the requirement.
What CSF Vietnam Means for Your Epicor Implementation
If you’re implementing Epicor Kinetic in Vietnam, CSF Vietnam gives you:
- A compliant financial backbone
- Localized GL, AR/AP, inventory, and cash reporting
- Costing methods aligned with Vietnamese standards
- Audit-ready documentation formats
What you still need:
- Clear e-invoicing integration design
- Correct master data setup (tax codes, accounts, currencies)
- Posting rules aligned with Vietnamese accounting flows
- A partner who understands both Epicor and Vietnam
This is where Data V Tech Solutions typically steps in — not just to “turn on CSF”, but to align finance processes, manufacturing realities, and regulatory expectations into one working system.
Final Thought: CSF Is Not Optional — It’s Structural
CSF Vietnam is not a nice-to-have add-on. It is the difference between:
- Running Epicor in Vietnam, and
- Running Epicor successfully in Vietnam
If you want an implementation-focused checklist (modules, reports, posting rules, e-invoice integration points), Data V Tech can map it based on your actual Epicor footprint — manufacturing, distribution, or mixed mode.
Because compliance should be designed — not discovered during an audit.
