Supply Chain Management

SUPPLY CHAIN MANAGEMENT

Linking the trading partners, processes, and systems that make up your supply chain has become the differentiation you need to achieve industry-leading performance. Removing processes that do not add value and synchronizing processes within and outside a company enable you to meet customer demands for lower cost and faster delivery. Epicor provides the most effective coordination from initial raw materials to the ultimate consumption of the finished product by providing the visibility you need throughout your value chain.

Epicor offers you a full range of Supply Chain Management (SCM) capabilities, built within a single business platform, based on industry leading service-oriented architecture (SOA). Epicor SCM is a full suite of enterprise application capabilities including purchase management, sourcing and procurement, inventory management, advanced material management, and warehouse management, and is complemented by order and demand management capabilities of Epicor Sales Management. Combined, you have the solution needed to satisfy customers and customer demand in today’s increasingly global market place.

Features

Purchase Management

Purchase Management handles purchase order writing and the tracking of supplier performance. Detailed line items indicate planned receipts to inventory or a job, although their destination may be changed at the time of actual receipt entry. Purchase order receipt processing updates suggested supplier and detailed purchase history files, which provides continual reference to aid in making purchasing decisions. With Purchase Management, you can reduce inventory levels, improve on-time deliveries, enhance your cash flow, and increase your profit levels.

Approve suppliers before anything can be ordered from them. To accommodate customers that insist upon using specific suppliers, Epicor allows you to define those relationships, and prevents ordering from the wrong supplier for those jobs.

Automate part suggestions, quantities, and suppliers to buy from in order to meet material requirements and on-time delivery schedules. Optionally create new POs automatically.

When a supplier’s part number differs from the stocking part number, link the cross-reference in the suggested supplier file for printing on purchase orders.

Quickly create receipt details for all lines, all releases for a specific line, or individual lines and releases.

Receive individual lines or line releases to different locations for multi-site organizations with centralized buyers.

Create price breaks, including effectivity date per inventory part or supplier.

Request purchases from anywhere in the plant. A formal requisition system tracks the status of the requisition, from initial request to final approval and actual purchase order. The requestor is notified each step of the way.

Access detailed information on purchase orders and receipts over extended periods of time from purchase history.

Print purchase orders directly from PO entry by date, user or purchase order number range. Purchase orders also may be faxed directly from your computer to your supplier.

Immediately access all purchase order information via screen inquiry, with multiple search capabilities.

Quickly display information about any supplier, including open and historical purchasing transactions.

Leveraging the capabilities of Epicor Portal, the Supplier Portal Pack improves business efficiency by extending traditional boundaries for doing business with suppliers. Epicor Portal Supplier Content Pack provides interactive supplier facing content that supports strategic goals for improved supplier communication and direct collaboration on day-to-day business, right from your Web site. Suppliers enjoy 24×7 self service and can access, review, and approve purchase orders and changes and submit pricing in response to request for quotes (RFQs).

Epicor Purchase Contracts is useful for purchasing inventory items on a recurring basis. You can establish delivery schedules that are regularly re-issued, against which recurring deliveries are made.

The advantage of this functionality is ease and accuracy. For example, if you need a quantity of Part ABC to be purchased monthly, you need not enter a discrete purchase order each month. Rather, you can set up a contract PO schedule and maintain this record.

Contract line items can be assigned to purchase orders. These line items automate delivery schedules, with delivery dates, prices, and corresponding quantities.

Requirements determined by Generate PO Suggestions are calculated and realized into delivery schedules. The schedules can be adjusted manually in order to conform to supplier requirements, inventory control, production efficiency, and business expediency.

Part Schedule

Use Part Schedule Maintenance to establish the combination of part, plant, and calendar that makes up the part schedule. This program is useful for assigning a period of frequency and minimum quantity for a part schedule.

Periodicity Code

Use Periodicity Code Maintenance to establish the rules and terms under which orders periodically arrive from suppliers.

Sourcing and Procurement

Strategic sourcing is the most important, value-added activity that procurement professionals perform for their company. Doing it well requires a wide range of skills and subject matter expertise.

Sourcing by “old school“ methods requires an inordinate amount of time gathering and comparing offerings from multiple suppliers. Automating those tasks with Epicor Sourcing not only allows the purchasing professional to focus more time and energy on strategic activities, it also provides for online collaboration and fosters competition that amplifies the value of their work.

Electronic sourcing solutions give companies the tools they need to negotiate optimal agreements with their suppliers and to provide the best value to the organization. Left to manual methods, organizations can only afford to manage competitive bidding processes for a very small number of contracts.

Epicor Sourcing is a highly configurable, Web-based framework that extends Epicor Supplier Relationship Management capabilities to provide companies the flexibility to quickly and easily integrate strategic sourcing, dynamic pricing, collaboration and negotiation, and complex auctioning capabilities.

Whether buying, selling, or sourcing direct and indirect materials, goods, services, or spot purchases, everything you need is here. Epicor Sourcing automates requests for information, quotes, or proposals, accelerating the process and helping negotiate the best value. Buyers evaluate suppliers on price and non-price parameters with weighted attribute RFx. Streamlining the manual RFx process allows buyers to evaluate and select suppliers based on value to the organization.

Weighted attributes enable buyers to establish any number of attributes on which to gather and compare values from bidders. These fully configurable attributes allow for relative weighting of each attribute and associated response value. The complex algorithms required for quantitative scoring of responses are all handled by Sourcing.

Side-by-side comparisons of responses from multiple bidders make it easy for buyers to evaluate them and select a winner. The event scoreboard enables the buyer to make “split“ awards and optimize the award based on lower total costs and not just the best bid. This time-saving element promotes quicker, better-informed decisions.

Epicor Sourcing provides graphical bid analysis. Bids from all participants are graphed in a dynamic, real-time display, giving the buyer a visual picture of an event’s progress and success.

Organizations can define and maintain metrics of supplier performance. Supplier report cards help drive purchasing decisions and evaluate suppliers. Report cards are configurable based on user-defined parameters such as quality, responsiveness, delivery, and cost. Each parameter can then be weighted and scored.

Epicor Sourcing enables true online collaboration and negotiation with suppliers. With the solution, you can facilitate event creation and automate true cross-enterprise workflow. Information is disseminated throughout the organization and allows online negotiation between buyers and suppliers.

Supplier Relationship Management (SRM) provides tools for buyers, procurement staff and purchasing agents, or those providing quotes, to request quotes for raw materials or subcontract services from one or multiple suppliers. RFQs are generated with one or more lines, each line having the ability to request pricing from one or more suppliers.

Supplier RFQ responses automatically build or add to existing part price-break tables, with current effectivity dates to be used in other Epicor applications.

Manage all associated purchasing transactions including request for quote, order expediting, purchase order management, and supplier account management, as well as drill down to all associated information.

Send and store e-mails related to a supplier, including RFQs, POs and corrective action notices.

Print history reports and view supplier price or part price history.

Supplier RFQ responses automatically build part price-break tables for use with other applications.

Pull all or selected parts from a quote or job into an RFQ.

Print an RFQ worksheet for easy review prior to supplier submission.

Filter and sort RFQ criteria based on your specific needs to find the best match for the needed materials. Sort criteria include lead-time, price, quality rating, ISO certification, and on-hand inventory.

Perform a multiple-criteria search on open RFQs for instant tracking.

Give your supplier the ability to track RFQs and POs online.

Maintain unique contacts and due dates for each supplier or part.

Inventory Management

Inventory Management provides the key functions necessary to update and maintain raw materials, WIP, and finished goods inventory quantities and costs. MRP creates inventory allocations for jobs entered through Job Management or generated from Order Management. These allocations are relieved as inventory items are issued to the job, or as purchase order receipts are posted.

Issued inventory reduces quantities on hand, which are continually replenished through the processing of purchased or manufactured item receipts into inventory. Receipt processing provides a continual update of inventory average, FIFO, lot or last costs for every item. A variety of screen inquiries provide management analysis of MRP, shortage monitoring, reorder analysis, stock status, valuation, and critical items.

Setup in part maintenance as alternate parts you have the ability to define these alternates as either complimentary or as substitutes and these are made available in the various order entry processes. Complimentary indicates other items that “go with“ the part being ordered as a suggestion of other items they might consider. With substitutes (where you don’t have stock of the requested part) there are three types; Comparable, Downgrade or Upgrade and as the naming indicates these are alternatives which may be similar or slightly less or more appropriate.

Maintain FIFO, Average, Lot, Last, and Standard costs for each individual part master. The application retains transactional cost and quantity granularity; therefore the oldest cost can be determined for the cost of sales.

Separately track material cost, material burden, subcontracting, labor, and burden costing.

Country of Origin offers the ability to track the country of origin at a part level, to define and then report on the composition, by percent, the specific countries of origin for that part. Composition is made available to EDI, manifest, packing slips, and label print.

Management and control of inventory is critical. Furthermore, in some regions such as Europe, the control and counting of inventory on a regular and scheduled basis helps significantly reduce annual audit costs. The cycle counting module contains the breath of functionality and features needed for users to provide:

  • Detailed audit control over  the selection of items to be counted
  • The frequency over the number of times these items are counted
  • The tracking, recording, and review of variances for the items counted

The system will allow for the definition of the number of cycles required, counting of zero quantity on-hand, etc., and the assignment/designation of the items with an appropriate ABC code. In addition, Physical Count processes allows control over Slow Moving, Obsolete and Excess Inventory.

For companies that are required to work within global trade frameworks, Epicor SCM ensures that you can meet the many international standards. At a part level the user can define the global trade standards for the part (UPC UCC-12, EAN UCC- 13, EAN UCC-8, GTIN-14 etc). When codes are assigned to a part, a global trade standard bar code can be scanned at any part number field which automatically relates the transaction to the correct inventory part.

Provides visibility of parts by lot throughout the system. Record material received by lot, keep traceable material on-hand by lot, and maintain detailed usage information by lot at every level of the process. In support of more detailed and complete lot tracking needs Epicor has provided the ability to allow additional lot attributes to be stored for each part lot and the option to allow the system to generate lot numbers based on part specific rules. Examples of the additional Lot attributes include; Batch, Manufacture Lot, Heat Number, Manufacture Date, Expiration Date, Firmware Version, Cure Date, Best Before Date, etc. For the user at the time of a creation of a new lot they will be asked to define the required Lot Attributes. Once the lot is in the system with the configured attributes they are stored with the lot and stay attached to that part lot throughout the system. This functionality provides competitive advantage to Distributors, as with this functionality, they will be able to track additional lot specific attributes against their inventory.

Epicor can hold cross references for a manufacturer’s part, so thatreceiving/inspectioncanconfirmthatthepartthey received is one of the correctly identified parts for the qualified part manufacturer.

View parts, purchase orders, sales orders, quotes, and jobs to analyze current requirements and track pending receipts.

This functionality allows the user to create any number of cross-reference codes to a single inventory part. These cross-reference codes could be a Customer’s Part Number, Supplier’s Part Number, Manufacturer’s Part Number, or just a simple internal shortcut. When the cross-reference is for a serial tracked part, then for each cross-reference created, a serial number format can be defined which will then be used when serial numbers are created using the cross-reference item number.

Set up price breaks, including effectivity date, per inventory part/supplier.

Enter physical counts, print gain/loss reports and update on-hand inventory levels.

Restrictions on use of certain Hazardous Substances (RoHS) EU directive instructs companies that sell electronic equipment in the European Union to reduce (under published threshold values) 6 Hazardous Substances from certain types of electronic equipment. The main aim of the RoHS directive is to prevent hazardous materials entering waste landfill sites. Other legislative bodies in other regions outside the EU have similar restrictions or are planning to implement a similar system including China, Japan, and California. Epicor delivers the ability for parts to have a compliance status in accordance with various legislative requirements and to track the consumption and disposal of those targeted parts.

Serial Tracking ensures product traceability, allowing for greater control over how the user wishes to control serial tracked parts within the facility. These options range from no serial tracking through to full serial traceability when each move of a part is recorded, and a record is maintained of the lower level serial tracked components that were used in the manufacture of part. A further option with serial tracking is the ability to record serial numbers at the outbound stage only. This option is aimed specifically valuable for supply chain users that need to record what serial numbers have been shipped to which customers and when, but they do not want the overhead of having to record the serial numbers as the inventory moves around the warehouse or between the manufacturing plant and distribution warehouse where the products are produced in-house.

Print serial numbers on all outgoing communication with the customer such as the packing slip and invoice.

Serial Number Tracker provides an online view into the movement of the product after the serial number was assigned.

Assign serial numbers to finished parts and raw materials processed throughout the system.

Format serial numbers as either numeric or alphanumeric and assign the number of characters for the field as well as a prefix.

Allows for the voiding of serial numbers to ensure they are no longer available in the assignment/ selection browser.

Provide analysis within a user-defined time period on those parts where projected requirements exceed available quantities.

Base level UOM definitions with UOM Classes and conversions are just a few of the features found in Epicor as well as the ability to allow the user to select the unit of measure in which they wish to hold their inventory. When a part is defined to be tracked in multiple UOMs, then the user will have visibility of how many items they have in the different units of measure. A distributor can stock items, for example, as each, in boxes of 10, in cases of 20 or in pallets of 40 boxes. A user will be able to see exactly how many of each UOM they have inventory and where they are located. This feature is also invaluable to businesses that use raw materials that they purchase in different sizes (i.e., 6 x 3 sheets or 8 x 4 sheets, etc.). Once a sheet has been partially used it can be returned to inventory as a half sheet, quarter sheet or in square feet, and within the inventory displays they have visibility of the quantities of each UOM. Both examples provide the user with much greater control over their warehouse and therefore their inventory levels, minimizing on-hand inventory and costs.

Advanced Material Management

Advanced Material Management (AMM) enables businesses to produce electronic requests for materials, dispatch those materials, and track inventory movements of all inventory including raw materials and work in process. Using wireless terminals and bar coding technology you are able to track inventory in real-time with complete control and visibility of raw materials and work in process as it travels throughout the enterprise.

Print tags on demand enabling employees to properly label containers or to create custom labels (via Seagull Scientific, Inc. BarTender®) to meet customer requirements.

Allows for the transaction of work either on a graphical touch screen station or via mobile Radio Frequency (RF) enabled device.

Use an online queue of raw material and WIP parts to manage requests to locate and deliver the right parts to the correct resource at the appropriate time.

Different movement transactions are available for you to move a job to stock, move stocked material, or perform different returns to a job or stock.

Lets you treat your best customers with the highest priority by automatically allocating inventory to the highest priority orders first. Reserve or allocate materials from stock or directly from a linked job to make certain that you ensure your highest priority customers the greatest care.

Reserve specific parts in inventory for designated orders.

Manage sales order allocations with greater efficiency and create more effective picking and shipping.

Eliminate data entry mistakes and increase transaction speed by simply scanning a bar code tag to complete an entire transaction.

Shipping & Receiving

Shipping and Receiving provides a central application within Epicor to monitor incoming and outgoing items, whether they are shipments against an order, subcontract parts being sent to a supplier, raw material being received from a purchase order to a job or into inventory, or filling an order from stock. All activity relating to shipments and receipts can be performed and tracked. Online transaction processing promotes efficiency and ease of use, while online editing promotes accuracy. With Shipping/Receiving, a consistent interface processes all shipments and receipts in an efficient, accurate and cost-effective manner.

Optionally create an invoice in Accounts Receivable following shipment to a customer.

Print customizable bill of lading forms for your shipments.

Container Tracking provides the ability to track container shipments as well as update the status and due dates of all purchase orders along the way.

  • Container Shipment – When a container is shipped from the supplier, a notification is received with the actual shipment date, the estimated arrival date, as well as the volume specification of the shipped goods. Based on this information the related purchase order releases can be updated with new due dates and quantities.
  • Container Receipt – When a container is received, a PO receipt is automatically generated based on the information of the container entered at shipment. With the volume information the expected transport cost can be calculated, which can be used to populate the landed cost information.
  • Container Class – A container class defines the characteristics of common containers including volume and default cost information.

Track shipments that have been sent to customers.

Allows businesses to track those costs accurately against the parts to which they apply, ensuring that the selling or assembly price then reflects the true cost of the materials, parts or finished goods. The cost of freight, insurance and import duties can have a big impact on margins, so landed cost processing offers significant benefits for those customers who import materials on a regular basis.

This functionality includes: uplift percentage of cost you put above your costs, duties, defines tariff rates in Import tariff table (rate, percent, fixed amount, min/max), indirect cost, split container shipments (some containers are delayed), and transfer indirect costs from one shipment to another.

Provides the freight cost calculations and compliant package labeling for the majority of commercial carriers such as UPSTM, FedEx®, DHL, USPS® as well as Less-Than-Truckload (LTL) and ad hoc carriers.

Optionally mass release shipping lines from orders with same ship-to addresses.

Track shipments and receipts of subcontract items online.

Track receipts for goods that you have received.

View information about miscellaneous shipments.

Enter online any miscellaneous receipts to a job or into inventory.

The Pack Out functionality adds greater flexibility and control to the shipping process by allowing carton level packing and grouping. Carton specific details such as carton weight and exact carton contents are captured with interfaces to allow manifesting (UPS, FedEx, etc.). The Pack Out screen allows for more of a “grocery store“ packing system which requires very little mouse usage for distribution customers who require a very fast and accurate system of tracking carton contents.

Pack IDs could be a single package, carton, or the contents for an order. Pack IDs could also be pack records for the contents of multiple orders. Allows the printing of pack records to fill orders to customers or ship parts to subcontractors with general or detailed line comments. And Master Packs can hold more than one Pack ID.

Master pack gives you the ability to track the precise contents of each individual pack ID. It provides the option of one carrier label for the entire master pack or a carrier label for each pack ID. This is useful for when users want to assign a Master Pack ID to a pallet of packages, so they can better track those individual packages on a single pallet that is going to the same customer or same ship-to address. The concept of a master pack is important for international shipments as it greatly reduces the complexity in shipping product over international borders.

Phantom Pack provides the ability to ship all items on an order under a single Pack ID. You determine the number of cartons needed, manifest the cartons with the tracking numbers, size and weight and freighted costs, and then generate the required shipping labels.

Epicor leverages Seagull Scientific, Inc. BarTender® software to enable you to create your label or form format in a WYSIWYG interface. These formats are placed in a directory that is available to Epicor. Labels and Forms consist of fixed data or database variable data and can be human readable or barcode format or both.

This functionality provides for automatically printing barcode labels upon the completion of defined transactions in the Business Activity Manager program.

  • Label Design: Integrated label and form printing.
  • Label Printing: Integrated label and form printing.

Optionally print customized shipping labels for each order. Labels include the customer’s name and address. They can also include the purchase order number, sales order number, and ship via, number of packages, shipping comment and weight fields.

Generate executive summary of company trends regarding delivery performance, including number of shipments made, percentage of on-time delivery, and average daily variance between customer promise and delivery.

Warehouse Management

Management of the supply chain requires robust logistics capabilities as part of the overall system. Epicor’s Warehouse Management System (WMS) leverages Epicor True SOA, mobile ID data collection, and wireless communications to seamlessly link your warehouse with your order processing and manufacturing operations to optimize your pick, pack, ship, and receiving processes. With Epicor, your warehouse becomes a key part of the supply chain.

Enables the tracking of bins based on various attributes (size, location, whether the bin requires a forklifts to access, etc.).

Enables the quick creation of large batches of bins—all at the same time.

Create teams of employees with attributes assigned to them such as warehouse, bins, bin zones and items, to enable better resource scheduling.

Gives you visibility into inventory owned by your customer and allows you to assign that inventory to a job or sales order for that customer or that customer’s customer. In both cases the values of these inventory items never appear in your ledgers.

Gives you visibility into inventory owned by your supplier in your warehouse. However, the inventory does not appear in your ledger until you consume those items, either in production or by receiving them to your warehouse.

Use the Fulfillment Workbench for allocation or reservation and distribution processing, and plan for sales, transfers and job order types. Various fulfillment techniques, such as pick and pack, console-driven, and pre-pack processes may be performed through the use of templates to automate the fulfillment process for each. Hard allocation to finite level, versus reservations processing, may be launched directly from the order, line, and release areas as well. This feature also includes cross-docking capability.

Automates the allocation of inventory for picking, with pre- defined criteria such as bin, zone, lot, serial number.

Provides the ability to group orders by warehouse area or zone, allowing the fulfillment worker to pick items in one fell swoop for multiple orders. This reduces the number of times a fulfillment worker must return to the same area to pick items.

Ability to view all cross dock orders waiting to be fulfilled by incoming receipts.

Use the handheld to automatically pick orders.

Ability to put transactions on hold and enable cross docking of sales orders, jobs and transfers. You can also assign users or team resource groups, assign the priority in which transactions should be executed, and assign the pack station.

Ability to put transactions on hold and enable cross docking of sales orders, jobs and transfers. You can also release transactions, assign users or teams to transactions, and alter the priority of transactions.

Use the Queue Tracker to view the status of Put, Pick, and Pack transaction types, and set the data to automatically refresh. Managers can view warehouse floor activity without having to filter on the various queue transaction types, which have unique identifiers. Warehouses and Bins use attributes to identify what specific transactions need special equipment, and the Queue Tracker assigns only those resources or groups with the ability to operate the specialized machinery.

Handheld

Whether doing physical inventory, material moves, or looking up serialized part information, the Epicor Handheld application offers an easy to use interface that is designed for plant and distribution employees.

Offering, comprehensive inventory visibility and control, the Epicor Handheld module allows you to track your inventory as it moves throughout your enterprise. Through the use of barcode scanning using stationary, portable, wired or wireless (radio frequency) equipment, users can quickly complete inventory transactions as they happen on the floor. Real-time data capture eliminates the need for data entry as a second step which will aide in improving inventory accuracy and speeding up the order-to-ship cycle.

Epicor Handheld transactions provide your users with event- based directing and routing of all managed tasks in real-time. Additionally, you can maintain complete transaction event history for analysis and reporting purposes.

Flexible to deploy, Epicor handheld technology uses industry standard Microsoft Terminal Services for handheld devices to enable virtually any device to be used. Just like any screen in Epicor, it is highly customizable so users can change workflow, add or remove options, and even resize a bit if their devices don’t fit the 240 x 320 screen size requirements.

Including support for Advanced Material Management transactions, the Epicor Handheld better manages material handling capabilities by putting the update and review functionality in the hand of the material handler or forklift operator. Coupled with Handheld transactions for real time processing, Advanced Material Management offers detailed tracking of material requirements and work in process information through mobile access to the material and picked orders queue.

Eliminating manual entry of data, Epicor supports auto print control functionality which handles the automatic printing of forms and barcode labels upon the completion of a pre-determined list of Epicor transactions. Auto print control lets you define the events that trigger the printing, rules that define the conditions, and the action to take on a form-by-form basis.

Epicor is an Honors Partner and reseller of Intermec® Technologies Corporation and the Epicor handheld transactions are tested on Intermec equipment. This does not preclude you from using other vendor’s equipment. If you choose to use another hardware vendor you must adhere to the above requirements.

Epicor is a Software Partner of Seagull Scientific, Inc. and the Epicor Handheld solution is compatible with their Seagull Scientific, Inc. BarTender® labeling technology.