Epicor Enterprise Content Management (ECM, formerly known as DocStar) allows businesses to access information quickly, share documents and files, and store data in a safe repository, removing the threads of document loss, internal information leakage, and time-consuming paperwork processes. Check out this article to find out more reasons to choose Epicor ECM (DocStar) for your business.
1. What is Epicor ECM (DocStar)?
Epicor ECM (DocStar) is the ultimate automation solution that helps businesses securely store and manage information from capture to destruction using the safe central repository.
Depending on the organization’s needs, this solution can be installed on on-premise hardware or the cloud. It can also be integrated with Kinetic, Prophet 21, Vision software, and any other accounting and business application for better information management and return on investment (RoI).
Content can be defined in various ways, but it generally refers to any information that employees need to do their jobs. Traditionally, content can be in paper forms like invoices, resumes, and contracts. Currently, the definition of content has expanded as technology has progressed to include video and audio files, social media posts, email, web content, and more. Thus, content is classified into two specific categories, including structured content and unstructured content.
- Structure content is information organized in a consistent pattern, such as databases and code repositories.
- Unstructured content is information that does not have a prespecified format, such as Office documents, PDFs, and emails.
2. Why should businesses choose Epicor ECM (DocStar)?
a. Store internal information in a safe data center
Epicor ECM (DocStar) software makes use of a modern and secure data center with Amazon Web Services (AWS), which enables you to modify settings for documents, files, folders, workflows, and retention policies access. Furthermore, it allows backups, maintenance, and upgrades to help ensure your business’s maximum performance and usability. Protecting data with backups would help to minimize the risk of losing critical business data.
b. Increase productivity
Epicor ECM (DocStar) is designed to eliminate time-consuming paperwork. All of the documents you require can appear on your screen with just one click.
Imagine managing 1000 papers and having to spend a significant amount of time searching through shelves and drawers each time you need them for work. That would be a lot of things to do. According to statistics, it takes an average of 2 hours per day for a person to find the necessary documents for their work. Managers can spend up to 1000 hours per year looking for information that has been lost. Employees can focus on more productive work or revenue-generating projects by reducing the time they spend filing, organizing, and searching for paper documents.
Epicor ECM (DocStar) will be an effective solution for businesses to digitize documents, increase productivity, and create paperless offices with the following outstanding features:
- Manage documents and files from any location and on any device (tablets, smartphones, computers).
- Search and retrieve the contents of the entire repository in seconds with powerful context searching.
- Distribute information automatically based on business requirements.
- Receive real-time notification of workflow.
- Can integrate with standard software for better use
- Microsoft Dynamics GP
- Sage 100 and 300
- Prophet 21
- Esri ArcGIS
- Epicor Vision
- Karmak Fusion
- Microsoft Office.
c. Preserve data safely with ValiDate
Document management is complex because a large amount of paper can quickly become obsolete or of poor quality over time. It is also hard to test access, print, and copy touch files, but with Epicor ECM (DocStar), those concerns will no longer bother you.
ValiDate is a unique feature in the core of Epicor ECM (DocStar) product. All new documents added to the repository are checked for document integrity. When a record is added to the system, an encrypted hashcode is generated, similar to a “digital fingerprint” stamped with the contents and the date and time of entry. Each time a document is viewed, ValiDate evaluates it and displays a green or red stamp, ensuring that it is tamper-proof and valid.
d. Securely share documents and files with others
The job of protecting information and data for businesses, particularly corporates, is highly crucial. If an organization’s internal information is exposed, it could have severe consequences for the company.
For the above concerns, Audit Trail was developed and integrated into Epicor ECM (formerly DocStar) to keep track of who accesses, sends, prints, or copies confidential information and when and how the actions were done. By keeping track of all critical corporate data, you can minimize the risk of damaging information leaks, safeguard intellectual property, and uphold the corporate brand’s integrity.
e. Sign online paper more quickly with DocuSign eSignature
In the past, when two foreign enterprises wanted to sign a contract, they were required to spend a significant amount of money transporting the contract and accepting unnecessary risks such as data loss and leakage. Now, electronic signatures appear and help remove the concern about geographical distance and shipping time, leading to a faster work process.
In response to the need for electronic signatures in today’s modern world, the Epicor ECM Connector uses the DocuSign eSignature API to embed a digital signature. Epicor ECM users can now use DocuSign to complete approval in seconds. This application eliminates all the complexity, cost, and insecurity in printing, faxing, scanning documents for signing. You can register and return a file, send papers to others to sign, and much more with just a few simple steps.
3. Which industries might benefit from Epicor ECM?
Epicor ECM (DocStar) assists businesses in managing documents and reducing operating costs and supports them in increasing return on investment across all industries and departments. The following are some areas where the software can be best applied:
- Accounts payable
- Human resources
- Sales Operations
- Financial Services
Epicor ECM (DocStar) is a powerful and efficient tool for creating an automated, secure data system for businesses. It aims to create a paper-free office, which is the current business trend. Companies can save a lot of time and money by digitizing documents and files. They can also effectively protect confidential information from the loss of essential documents and time-consuming paperwork.
Data V Tech is Epicor’s Authorized Partner with over 20 years of experience in the Asia Pacific. We provide well-timed implementation with full support for software localization. As a one-stop-shop, we offer complete solutions for manufacturing, trading, and distribution businesses, from mobile applications to e-commerce and direct machine data integrations to Epicor Kinetic (ERP) software.